the knowledge intelligence company
SIARA KI - Klarheit und WeitBlick für kluge Organisationen
KI Wissensmanagement: Expertenwissen
– for better offboarding and onboarding
Siara KI ist für wissensintensive Organisationen entwickelt, deren Experten bald in Rente gehen oder intern die Positionen wechseln. Siara erfasst ihr Wissen automatisch per KI – und macht es zum Fundament für besseren Performance Support, schnelleres Onboarding und fundiertere Entscheidungen.
In nur 15 Min. pro Woche.
*45 minutes. No pitch deck. We look at your situation.
🔒 DORA-ready │ 🇩🇪 Hosting of DATA and AI ENTIRELY IN GERMANY │ 📜 ISO 27001 │ 🛡️ SOC2
We are pioneers in AI adoption and
AI-native knowledge management solutions
OUR APPROACH TO KNOWLEDGE COULD BE IMPROVED
The problems that cost millions – but are ignored
Employees spend 1.8 hours searching for information every day.
-5% search time = +50 working days per year per employee
70% of knowledge lies dormant and undocumented in people's minds.
Experiences, insights, relationships, tricks...
New hires cost between 50-200% of the annual salary.
Even more so in the event of the loss of key personnel
And in the immediate term? In Germany, 12.9 million workers will retire by 2036 – in some cases, over 40% of the workforce. With 30+ years of experience and knowledge!
With the help of AI, we can preserve some of this knowledge before it is lost.
FAST AND EFFECTIVE IN 3 SIMPLE STEPS
So macht Siara Expertenwissen für alle verfügbar
Step 1 - ERFASSEN
Step 2 - ANALYSIEREN
Step 3 - USAGE (performance)
Siara führt KI-gestützt Umfragen und Interviews mit euren Mitarbeitenden oder Kunden durch, fasst die Antworten zusammen und bereitet sie für KI-Analysen auf.
Durch Siara-Module
Questions & Listening
AI analyses and links the responses and other internal data in a knowledge graph. Agents recognise patterns and gaps and automatically provide information.
Durch Siara-Module
Analytics & Agents
Knowledge is shared via AI assistants in the flow of work, via management reports and via dashboards.
accessible and easy for everyone
usable.
Durch Siara-Module
Performance & Decisions
Possible areas of application:
- Offboarding
- Onboarding
- knowledge transfer
- Skill Analysis
Possible areas of application:
- Recognise patterns
- Identify gaps
- Making experts visible
- Identify problems
Possible areas of application:
- Performance Support
- Data-driven decisions
- Adaptive learning paths
- content creation
~15 minutes per week per expert
Automated and via chatbot
Daily, appropriate to the role
Example: Offboarding
- Is your senior consultant retiring?
- Siara führt 4-6 strukturierte KI-Interviews – und sein Wissen bleibt.
Example analysis
- Siara erkennt automatisch: Welche Themen tauchen auf?
- Where are the gaps in knowledge? Who knows what?
Example performance
- New employees ask assistants instead of 10 colleagues
- Answers in seconds – based on genuine expert knowledge
More knowledge secured + better utilised
Example: The Siara
Offboarding-Onboarding Assistent
Erfassen – Analysieren – Nutzen ... im Einsatz
Securing expert knowledge
AI generates appropriate interview questions. Experts simply respond via audio, video, text or screen recording.
Analyse knowledge base
Specific agents for pattern recognition, gap detection and contradictory responses analyse the content, generate reports and feed other systems with relevant data.*
Using knowledge for onboarding
AI assistants make your knowledge immediately available to everyone. Trained on your real data. Direct help 24/7.
Automate process
Siara kann den gesamten Prozess: Fragen entwickeln → Antworten einholen → Antworten auswerten → Antworten nutzen in großen Teilen automatisieren. Weniger Aufwand & mehr Wirkung.
*AI chat also allows you to easily create analyses and reports yourself at any time. Even without data analytics expertise. Simple and direct.
AI and learning expert
Founder eEight & New Learning Lab
- Autor zu Learning / KI / Transformation
> 200,000 hits on Springer Link
> 3,000 copies sold
- LinkedIn Learning Instructor
- Haufe trainer on "The Future of Human Resources Development"
- Steinbeis trainer for new learning and AI
- AI Use Cases Podcast-Host
- Facilitator AI Adoption Circle
- According to eLearning Journal, one of Germany's educational visionaries
THE HIDDEN TREASURE OF EVERY ORGANISATION
"In 15 years of L&D, I have seen millions invested in training – while the most valuable knowledge is simply lost when people change jobs or retire. There is still a lot of untapped potential here."
Known from:
Relevant data forms the basis for EFFECTIVE SUPPORT
Better assistance and decisions for all levels
For departments and teams
✓ Reduce search time
Mitarbeitende verbringen 1,8 Stunden täglich mit Suchen. Mit Siara KI: Antworten in Sekunden statt Stunden.
✓ Help in times of need
AI assistant delivers the right information exactly when it is needed – in the workflow.
✓ Benefit from the knowledge of colleagues
Even if they are not there, are in a meeting or have already retired.
For HR & L&D
✓ Accelerate onboarding
New employees need 8-12 months to reach full productivity. With AI assistants based on expert knowledge: significantly faster.
✓ Automate offboarding
Secure critical knowledge – in 2-3 structured AI interviews. No more knowledge loss due to retirement or staff turnover.
✓ Identify skill gaps
Ohne aufwändige Befragungen. Siara Analytics zeigt automatisch, wo Wissen fehlt.
For management
✓ Making knowledge risks visible
Dashboard shows: Which roles are critical? Where is knowledge concentrated? Where is there a risk of loss?
✓ Comply with regulations
DORA, GxP, MaRisk – your experts' knowledge is documented in an audit-proof manner.
✓ Strategic decisions based on data
Where are our strengths? Where are the problems? What is relevant now?
Was ihr mit SIARA konkret lösen könnt
What do customers use AI-supported knowledge management for?
"Before key personnel leave, we secure their knowledge – automatically, systematically, and in a reusable format."
→ For: Retirement, internal transfers, staff turnover
→ Result: No more knowledge loss in critical roles
New employees ask the AI assistant – which is based on real expert knowledge.
→ For: New team members, department transfers
→ Result: Faster productivity, fewer questions to colleagues
AI assistants in the workflow + management reports for strategic decisions.
→ For: Daily work + strategic planning
→ Result: Better decisions, less search time
- AI Readiness Check
- Deploy AI assistants
- Understanding barriers to transformation
- Identify process problems
- Making experts visible
- Conduct customer surveys
- Making knowledge gaps transparent
- Record and verify skills
- Reduce search time – get the right answers faster
- Accelerate content creation
- The areas of application are diverse...
BUILT FOR ORGANISATIONS WHERE KNOWLEDGE MAKES THE DIFFERENCE
Performance- & Decision-Support
for knowledge-intensive industries
Typical challenge:
DORA requires documented knowledge. At the same time, your most experienced risk managers and compliance experts are retiring.
Wie Siara hilft:
• Document regulatory knowledge in an audit-proof manner
• Carry out structured knowledge transfer for key roles
• AI assistants for compliance questions in the workflow
Compliance: DORA-ready, BaFin-compliant, hosting in Germany
Typical challenge:
Complex products, long terms, experienced experts who are soon to leave.
Complex products, long terms, experienced experts who are soon to leave.
Wie Siara hilft:
• Systematically record product knowledge and make it accessible
• Accelerate onboarding of sales and internal staff
• Support claims processing with AI assistants
Compliance: GDPR compliant, hosting in Germany
Typical challenge:
GxP requirements, long development cycles, highly specialised experts. Knowledge must not be lost.
Wie Siara hilft:
• Document research and development knowledge in a structured manner
• Ensure knowledge transfer during project handover
• Make compliance knowledge available for audits
Compliance: GxP compliant, ISO 27001, hosting in Germany
Typical challenge:
High staff turnover, a wealth of experience and customer knowledge gained from various projects, which is lost once the project is completed.
New consultants who keep reinventing the wheel.
Wie Siara hilft:
• Systematically record project learnings
• Make good practices from successful projects accessible
• Accelerate the onboarding of new consultants
Your challenge:
Methodological knowledge, industry expertise, customer relationships – all stored in the minds of your senior researchers.
Wie Siara hilft:
• Document and pass on methodological knowledge
• Making industry expertise accessible to all
• Find insights from past studies more quickly
Schnell starten: Quick Results Pilot
QUICK-RESULTS PILOT
4.900€
From problem to first results in 8 weeks.
✓ 2 target groups of your choice
✓ Structured AI interviews with your experts
✓ 2 reports with specific insights
✓ First AI assistant based on your knowledge
✓ Full credit for extensions
Ergebnis: Ihr seht, wie Siara für eure Organisation funktioniert – mit echten Daten, echten Insights.
*45 Min. kennenlernen. Kein Pitch-Deck. Wir schauen auf eure Situation.
🇩🇪 Hosting OF DATA and AI ENTIRELY IN GERMANY
SIARA KI ist am stärksten als System – nicht Tool
Knowledge management throughout the entire employee lifecycle makes all the difference!
KNOWLEDGE ABOUT KNOWLEDGE AND AI
Knowledge Drops
Knowledge Drops
The untapped potential of employees
Implicit knowledge is much more than just a footnote in everyday business life. It is a critical success factor that contributes significantly to innovation, efficiency and competitiveness...
Knowledge Drops
AI-supported knowledge management – why and what for?
AI-supported solutions make it possible to put internal knowledge on autopilot and also to comprehensively secure and utilise experiential knowledge...
PODCAST
Set up an OKR coach with the help of 5 prompts
One of the best examples of how you can use AI to solve real problems in your organisation. And you can do this without a large AI system or agents...
Häufige Fragen zu KI Wissensmanagement - FAQs
BASICS
Knowledge management is the systematic recording, organisation and transfer of knowledge within companies. The aim is to make the expertise of all employees available to the entire organisation.
AI-supported knowledge management uses artificial intelligence to automatically capture, structure, analyse and make available to everyone knowledge from various internal and external systems, as well as the implicit knowledge of your employees.
Unlike traditional document management, it also captures implicit knowledge – i.e. knowledge that only exists in the minds of experts. This can account for around 42% of role-specific knowledge.
AI-supported knowledge management uses artificial intelligence to automatically capture, structure, analyse and make available to everyone knowledge from various internal and external systems, as well as the implicit knowledge of your employees.
Unlike traditional document management, it also captures implicit knowledge – i.e. knowledge that only exists in the minds of experts. This can account for around 42% of role-specific knowledge.
AI systems understand context and meaning – not just keywords. They proactively deliver relevant knowledge, automatically identify knowledge gaps and transform unstructured information such as emails or meeting notes into searchable knowledge. And they do so in a way that makes it possible to actually find something. Until now, this has often been a failing point.
Demographic change describes the ageing of society. In Germany, the baby boomers will be retiring over the next 10 to 15 years. The younger generations will not be able to fill this gap.
In some cases, over 40% of employees in Germany are aged 55 or over and will soon be retiring. This is leading to a shortage of skilled workers, a loss of knowledge and rising recruitment costs.
Offboarding refers to the professionally organised departure of employees from a company. It includes knowledge transfer, handover of tasks and administrative processing.
Without structured knowledge transfer, valuable experiential knowledge is lost. Almost two-thirds of companies do not have a formal offboarding process. Companies with effective knowledge transfer retain 30% more knowledge after employees leave.
Implicit knowledge is experiential knowledge that is difficult to put into words. It is acquired through many years of practice and is applied intuitively. Up to 80% of knowledge in organisations is implicit in nature.
Knowledge loss costs German companies billions every year. In the IT sector alone, lost expertise results in an average of 8.5% in lost revenue – estimated at approximately €11 billion per year.
Knowledge workers spend an average of 21% of their working time searching for knowledge and a further 14% reconstructing information that cannot be found. This corresponds to approximately 1.5 working days per week. AI-supported knowledge management can significantly reduce this time. This alone ensures an average ROI of less than one year.
Faster answers through semantic search. Automatic capture and categorisation of knowledge. Proactive recommendations instead of reactive searches. Less time spent on documentation. Better training for new employees.
Staff turnover costs amount to between 50% and 200% of annual salary. Based on an average salary, this results in costs of €40,000 to €90,000 per departure – including recruitment, training and loss of productivity.
Siara KI arbeitet in 3 Stufen: Erfassen. Analysieren. Nutzen.
- Siara führt automatisch KI-Interviews mit euren Expertinnen
- The AI analyses and links the answers to form a knowledge graph.
- The knowledge is made usable via AI assistants and reports.
Time required: Approximately 15 minutes per week per expert.
Erfahrungswissen lässt sich mit KI durch automatisierte Interviews sichern. Sicher nicht zu 100%, aber über eine konstante Befragung, sicher wesentlich mehr, als es dem Zufall zu überlassen. Siara führt strukturierte KI-Interviews mit euren Experten, analysiert die Antworten und macht das Wissen in einem Knowledge Graph durchsuchbar.
This means that critical knowledge is hardly ever lost – not during offboarding or when employees change jobs internally.
Document management manages files and documents – in other words, explicit knowledge that has already been written down.
Knowledge management goes further: it makes knowledge more accessible and keeps it up to date. The crucial difference: around 70% of knowledge exists only in individual minds – something that traditional document management cannot capture.
COSTS AND GETTING STARTED
The technical setup takes about one week. An initial pilot with two target groups runs for eight weeks. During this time, experts are interviewed, knowledge is analysed, and initial reports and ideas for the first AI assistants are delivered. You then decide on the rollout.
Yes. In a 45-minute use case call, we will look at your specific situation – no pitch deck, no standard presentation. Afterwards, you can start with a quick-start pilot, which will be fully credited if you extend. Details on the process and prices can be found in the info deck.
With 100 employees, the investment pays for itself in approximately 3-9 months.
The calculation is based on three areas of savings: Each employee spends an average of 1.8 hours per day searching for information – that's over 400 hours per year. With 100 employees and hourly costs of €50, this results in annual search costs of over €2 million. Even a 10% improvement through better knowledge management saves around €207,000 per year. Added to this are further savings through less knowledge loss when employees leave (approx. €15,000–€30,000) and faster onboarding of new colleagues (approx. €15.000–€30,000).
The total savings: around €250,000 per year – with only a 10% improvement. Das entspricht gut 20.000 € pro Monat. Damit ist eine Investition in Siara nach weniger als 3 Monaten vollständig refinanziert, die restlichen 9 Monate des Jahres sind reiner Gewinn bzw. gewonnene Zeit für wertschöpfungsrelevante Tätigkeiten.
DATA PROTECTION & COMPLIANCE
Ja. Siara ist vollständig DSGVO-konform:
• Hosting exclusively in Germany
• Encrypted data transmission
• No disclosure to third parties
• You retain full control over your data
Ja. Siara erfüllt die Anforderungen der Digital Operational Resilience Act (DORA) für Finanzdienstleister:
• Documented processes
• Audit-Trails
• Secure infrastructure in Germany
• ISO 27001 certified
• SOC2 compliant
• Hosting exclusively in Germany
• For pharmaceutical customers: GxP compliant
OPERATIONAL ZONES
New employees gain access to an AI assistant based on your organisation's real expert knowledge. Instead of spending weeks asking colleagues questions, they get relevant answers immediately. This can significantly reduce the time to productivity.
Siara KI automatisiert das Offboarding:
- The AI creates structured interview questions
- Departing experts answer them via audio/video/screen recording.
- Siara Agenten analysieren und vernetzen die Antworten
- Knowledge becomes searchable for successors
Time required for the expert: approx. 3-6 interview sessions.
The main advantages:
• Automatic capture of implicit knowledge through AI interviews
• Intelligent search without manual tagging
• Proactive recommendations based on employee responses
• Automatic detection of knowledge gaps and experts
• Scalable knowledge capture across teams and locations
PERFORMANCE- & DECISION SUPPORT
Performance Support bedeutet, Mitarbeitenden genau dann die richtige Information zu liefern, wenn sie sie brauchen – im Arbeitsfluss, nicht in einem Kurs. Siara macht das möglich durch KI-Assistenten, die auf eurem echten Expertenwissen basieren. Mitarbeitende fragen – und bekommen sofort relevante Antworten.
Decision Support provides management with data-based insights:
- Where is knowledge critically concentrated?
- Which roles are particularly at risk of staff turnover?
- Where are there gaps in knowledge?
- How are our skills developing at present?
- Where are the problems in our processes?
- Where do our employees see opportunities for new business?
Siara Analytics erstellt automatisch Reports für strategische Entscheidungen – basierend auf echten Daten, nicht auf Vermutungen.
Offboarding secures knowledge during an event (retirement, termination). This is important – but only the beginning.
Siara KI geht weiter:
• Continuous knowledge acquisition – not only while walking
• AI assistants in the workflow – daily benefits
• Management reports – strategic insights
You are constantly building up a knowledge graph that everyone can use – and that becomes more valuable with every interview.
Implicit knowledge can never be made 100% explicit – this has been scientifically proven (Polanyi: "We know more than we can tell").
ABER: Strukturierte Interviews über einen gewissen Zeitraum hinweg, sind die effektivste Methode, um so viel wie möglich zu erfassen. + Expert Debriefings für die kritischsten Abgänge. Wer diese sind, findet ihr mit Siara KI heraus. ;) Siara kombiniert KI-gestützte Interviews mit intelligenter Analyse – und macht damit mehr Wissen zugänglich als jede andere Methode. Das Ziel ist nicht Perfektion, sondern: deutlich besser als der Status quo (= gar nichts erfassen).
We are ALL IN when it comes to AI adoption.
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